MM
Personalized, Formatted Output
Every fax comes out fully formatted and personalized, with attachments included when your merge calls for them.
Patented (US 5715069A)
Personalize Every Fax From Any Mail Merge Program
Turn a standard Word, Crystal Reports or database mail merge into thousands of individually addressed faxes — with 100% accurate fax-number extraction and no OCR, scripting or custom integration required.
Add a merge field in Copia's patented font and the CopiaFacts engine reads it directly from the generated output, so any program that can mail merge and print can mail merge to fax.
PatentedUS 5715069A — Copia's mail merge to fax method.
No OCRFax numbers are read directly from the patented font.
Fax & emailOne merge, either channel, per record.
Built to scaleNo slowdown as batch size grows.
Why it's different
Smart, accurate and built to keep up.
✓
No OCR, 100% Accurate
The fax number is read directly from the patented font instead of being guessed at by OCR, so every fax reaches the right number.
✉
Combine Fax & Email
Route each record by fax or email from a single merge, based on the data you provide — ideal for a preferred-communication setup.
∞
Scales Without Slowing Down
The CopiaFacts engine keeps pace as batches grow, instead of slowing to a crawl after a few hundred or a thousand faxes.
How it works
From merge template to a sent fax.
Build your merge template
In Word, Crystal Reports or any mail-merge-capable program, add a merge field named faxnumber at the very top of the document, formatted in Copia's patented font.
Run your normal mail merge
Merge your data as usual — one output document per recipient, with the fax number rendered in the patented font at the top of the page.
CopiaFacts reads the number
The engine reads the patented font directly from the generated output and extracts the fax number with 100% accuracy — no OCR, no manual entry.
Delivered to the queue
CopiaFacts builds the fax image and control file and drops the job into the FaxFacts queue for sending — or routes it to email if the record calls for that instead.
Patented technology
One special font does the work.
Copia's mail merge to fax method is patented (US 5715069A). Instead of relying on OCR or custom scripting, you define a merge field named faxnumber, place it at the very top of your document in 12pt type, and format it in the patented font Copia provides. The CopiaFacts engine reads that font directly from the generated output and extracts the number with complete accuracy — so any application that can mail merge and print can mail merge to fax.
The patented font
See it for yourself.
The unusual digits below are the actual patented font — read directly by the CopiaFacts engine, not by OCR.
Mail Merge to Fax FAQ
Questions about merging data into faxes.
What programs can I use to build a mail merge to fax?
Any application that supports a standard mail merge and can print, including Microsoft Word, Crystal Reports and most reporting or forms tools. There's no proprietary merge format to learn.
Do I need OCR to extract the fax number?
No. The fax number is read directly from Copia's patented font, not scanned or interpreted by OCR, so extraction is 100% accurate.
Can the same merge send some records by fax and others by email?
Yes. If your merge data includes a field with either a fax number or an email address, the CopiaFacts engine delivers each record by whichever channel applies — useful for a "preferred communication" setup.
Does performance slow down on large mail merge batches?
No. Unlike systems that slow down after a few hundred or a thousand faxes, the CopiaFacts engine is built to keep up with the most demanding broadcasts.
Is this technology patented?
Yes — Copia's mail merge to fax method is patented (US 5715069A).
Related fax solutions
Mail Merge to Fax is one part of the FaxFacts platform.
Talk to Copia
Tell us about your merge and your data.
Share the mail merge or reporting tool you use today and the volume you send. Copia can help determine the right Mail Merge to Fax configuration.
Talk to Copia
Send a quick question about Mail Merge to Fax.
Add a few details and a Copia fax specialist will follow up — no obligation.