E-Mail is an key component in maintaining contact
with your customers. Do you send out e-mails announcing your new
or features? Do you find that your broadcasts never get out on
time or clog up your current e-mail server? E-MailFacts can solve
your e-mail notification problems and is the
perfect addition to your CopiaFacts suite.
Why does your business need E-MailFacts?
E-MailFacts simplifies your life. Since you are using
FaxFacts and VoiceFacts for your fax and voice broadcasting, E-MailFacts
allows you to maintain that same set of address books for all your
messaging needs and everyone knows that is is much easier to update
one set of records.
If you are sending out a very large e-mail broadcast
or notifications to your customers, you don't want that interfering
with your day-today e-mail of your
employees. Important messages might not
get through if you are using
your in-house e-mail server to send out your e-mail broadcasts.
E-MailFacts also handle your e-mail to fax and fax
to e-mail transactions. This allows for fax inbound routing to personal
e-mail boxes. Included with E-MailFacts is the CopiaFacts WorkStation
client which has an e-mail sending capabilities to give your employees
a single, central messaging program.
Designed for large scale E-Mail Notification
E-MailFacts was designed with one thing in mind,
high volume output of e-mail messages. The outbound SMTP
E-Mail Server can blast out your e-mails
without placing a burden on your general purpose e-mail server.
Here are a few E-MailFacts highlights:
- SMTP Outbound E-Mail Server
- E-Mail Broadcasting Engine
- Fax to E-Mail Routing
- E-Mail to Fax Routing
- Mail Merge to E-Mail
- 1,000,000+ Fully Customized E-Mails per hour per
- Full HTML/MHTML Support
- Do Not Send (DNS) List
- Unlimited Macro Substitutions
- Clear Error Messages on failed addresses
- Supports All Accented & International Character
- Customized PDF Attachments with mail
merge to e-mail
Know if your address is bad before you send
A powerful feature of E-MailFacts is the ability to
verify the recipient e-mail address before actually sending the
e-mail message. This eliminates the back-flow of bad e-mail address
notification from the recipients mail server. This back-flow of
messages would usually slow your mail server down to a crawl since
you are essentially sending the message back to yourself. When an
e-mail address is no longer valid, our status program tells you
in plain English and you are then able to sort out these undeliverable
Personalize your E-Mail
There are several ways to personalize the content of
your e-mails. The first is through unlimited marco substitution.
This allows you to set any number of variables in your e-mail message
template (name, phone number, address, etc) and have them placed
in your outgoing e-mail. This gives your e-mail the added zip to
get it noticed.
The other way is through our patented
mail merge to e-mail option. This is good for combining broadcasts
with your FaxFacts system. You can deliver the same exact message,
complete with formatting and personalization, to your clients whether
they prefer e-mail or fax. The CopiaFacts engine sends your mail
merged document off the exact same way.
Virus-Free Personalized E-Mails
An added bonus to the mail merge to e-mail option is
the fact that the e-mail messages are virus free! The output of
the mail merge process is either a TIFF file or a PDF file. This
message is sent as an attachment to the intended recipient. Since
these file formats are considered "virus-free attachments",
you will not be sending out any viruses to your customer base.
Broadband Business connection is required
Since E-Mailfacts deals with outbound e-mail, a business
level Internet connection is required. This means that you must
have a very large upstream bandwidth that can handle sending many
e-mails simultaneously. This usually means a SDSL, T1, DS3 or
higher connection. Cable modems, ADSL and dial-up modems will most
likely not have enough upstream bandwidth to keep up with the speed
of the E-MailFacts program.
Contact the Copia Sales department
for more information at 800.689.8898 or click
here to request a quote.