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E-Mail is an key component in maintaining contact with your customers. Do you send out e-mails announcing your new products or features? Do you find that your broadcasts never get out on time or clog up your current e-mail server? E-MailFacts can solve your e-mail notification problems and is the perfect addition to your CopiaFacts suite.

Why does your business need E-MailFacts?

E-MailFacts simplifies your life. Since you are using FaxFacts and VoiceFacts for your fax and voice broadcasting, E-MailFacts allows you to maintain that same set of address books for all your messaging needs and everyone knows that is is much easier to update one set of records.

If you are sending out a very large e-mail broadcast or notifications to your customers, you don't want that interfering with your day-today e-mail of your employees. Important messages might not get through if you are using your in-house e-mail server to send out your e-mail broadcasts.

E-MailFacts also handle your e-mail to fax and fax to e-mail transactions. This allows for fax inbound routing to personal e-mail boxes. Included with E-MailFacts is the CopiaFacts WorkStation client which has an e-mail sending capabilities to give your employees a single, central messaging program.

Designed for large scale E-Mail Notification

E-MailFacts was designed with one thing in mind, high volume output of e-mail messages. The outbound SMTP E-Mail Server can blast out your e-mails without placing a burden on your general purpose e-mail server. Here are a few E-MailFacts highlights:

  • SMTP Outbound E-Mail Server
  • E-Mail Broadcasting Engine
  • Fax to E-Mail Routing
  • E-Mail to Fax Routing
  • Mail Merge to E-Mail
  • 1,000,000+ Fully Customized E-Mails per hour per server
  • Full HTML/MHTML Support
  • Do Not Send (DNS) List
  • Unlimited Macro Substitutions
  • Clear Error Messages on failed addresses
  • Supports All Accented & International Character Sets
  • Customized PDF Attachments with mail merge to e-mail
  • ...[more features]

Know if your address is bad before you send

A powerful feature of E-MailFacts is the ability to verify the recipient e-mail address before actually sending the e-mail message. This eliminates the back-flow of bad e-mail address notification from the recipients mail server. This back-flow of messages would usually slow your mail server down to a crawl since you are essentially sending the message back to yourself. When an e-mail address is no longer valid, our status program tells you in plain English and you are then able to sort out these undeliverable addresses.

Personalize your E-Mail

There are several ways to personalize the content of your e-mails. The first is through unlimited marco substitution. This allows you to set any number of variables in your e-mail message template (name, phone number, address, etc) and have them placed in your outgoing e-mail. This gives your e-mail the added zip to get it noticed.

The other way is through our patented mail merge to e-mail option. This is good for combining broadcasts with your FaxFacts system. You can deliver the same exact message, complete with formatting and personalization, to your clients whether they prefer e-mail or fax. The CopiaFacts engine sends your mail merged document off the exact same way.

Virus-Free Personalized E-Mails

An added bonus to the mail merge to e-mail option is the fact that the e-mail messages are virus free! The output of the mail merge process is either a TIFF file or a PDF file. This message is sent as an attachment to the intended recipient. Since these file formats are considered "virus-free attachments", you will not be sending out any viruses to your customer base.

Broadband Business connection is required

Since E-Mailfacts deals with outbound e-mail, a business level Internet connection is required. This means that you must have a very large upstream bandwidth that can handle sending many e-mails simultaneously. This usually means a SDSL, T1, DS3 or higher connection. Cable modems, ADSL and dial-up modems will most likely not have enough upstream bandwidth to keep up with the speed of the E-MailFacts program.


Contact the Copia Sales department for more information at 800.689.8898 or click here to request a quote.



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