Using Signatures and Graphics in FFVIEWER

The FFVIEWER annotations feature can be used to place graphical images such as signatures as well as text onto the document image. Graphical annotations can also be saved in a cover sheet template, typically as the originator's signature.

As an example, the following steps are needed to personalize a graphical cover sheet by adding a signature:

Create the Signature Annotation

Have the signature(s) written on a sheet of paper and fax or scan it into the system, producing a fax format file.  If you already have the signature in an electronic document such as a PDF, print the document to the CopiaFacts Client or the CopiaFacts Save printer.  The objective is to get the signature into a faxable TIF file which you can load into FFVIEWER.

Load the signature TIF document into FFVIEWER:

Double-click on the image to produce an annotation box and size it to a suitable size to cover the signature.  You can use the Annotation right-click menu to set this size as the default annotation size and the default size for the 'shadow' annotation that helps you position the annotation while moving it.  On the right-click menu of the annotation you use, make sure that Multi-line is NOT checked and Transparent IS checked.

Drag the annotation box over the signature:

Right-click the caption bar and select , select 'copy image into annotation':

Finally right click the caption bar again and select 'save annotation into bitmap file', then pick a suitable name from the save dialog. If you are going to use the BMP file dynamically, to add to a cover sheet at transmit time, choose a location such as FAXFACTS\IMAGE which will be available to all machines running the COPIAFACTS engine.

The above steps will have created a signature image which you can either apply manually to a fax or load dynamically onto a graphical cover.

Using a Signature Annotation

To apply a signature from a bitmap file to another fax document:

Load the document into FFVIEWER.  At the point where you want to apply your signature, double click to create an annotation, which again should be set to not multi-line and to transparent using its right-click menu:

Right-click INSIDE the annotation and select Load Graphic Bitmap.  Note that this menu item is only enabled in a new, empty annotation.  It causes the selected filename to be inserted into the annotation text field, and then automatically sets the 'Show Bitmap Graphic, not Filename' menu item:

Navigate to the location where you saved the bitmap and select the BMP file.  This will load it into the annotation:

To apply the signature immediately to a one-off document, just use the annotation right-click menu to Apply or Apply and Delete.  To save the annotation to be dynamically applied at transmit time, simply save the GCT or GTT in the usual way.

If you want to select different signatures based on the name in a broadcast list, you can change the filename to use a variable. First change the annotation display to a filename instead of a graphic by unchecking Show Bitmap Graphic, not Filename:

This shows the filename in the annotation text:

To select signatures from a name in broadcast list column 3, you could move all the .BMP files into \FAXFACTS\IMAGE, and edit the filename in the annotation text:

You will not, of course, be able to load any such signature using the 'show image bitmap' menu item, because the file will not be identified until the variable is expanded when the cover sheet template is processed.

The above steps can be modified for use with other graphical items such as a company logo.

Advanced use of Graphic bitmaps

Note that the procedure described above will always place the graphic in a fixed position on the form.  To place the graphic in a variable position, for example inside a text block, you can check the HTML attribute on the annotation menu, and use HTML in the annotation text:

If @BCF3 contained "Einstein" and @BCF4 contained "President", this would display the signature below the text as:

The full supported syntax for HTML text is shown in the $style topic.