The CopiaFacts system is implemented in a number of separate programs. The following is a guide to the principal programs of the system.
The COPIAFACTS program and its DLLs form the 'server engine' at the heart of the CopiaFacts system. It controls the installed fax boards and IP ports used to send and receive faxes, the voice boards and IP ports used for IVR and voice messages, and also sends e-mail and SMS traffic from the system. The program is driven by task queues and also answers incoming calls when configured to do so. Operations to be performed are defined by the various command files described in a separate topic, and individual transactions can be controlled by scripting files (IIF), although most common operations are built-in and require no scripting.
Larger CopiaFacts systems may have more than one machine running COPIAFACTS, each controlling a set of boards or IP ports.
The CopiaFacts E-Mail to Fax Gateway is the only other program besides COPIAFACTS which communicates with the 'outside world'. It is used to receive e-mails into the system. The received e-mails are then processed by other CopiaFacts programs, typically to provide an e-mail-to-fax service or to initiate fax or e-mail broadcasts.
The FFEXTERN program performs tasks on behalf of, and 'external to' the COPIAFACTS program. The principal task is the Document Converter task, which allows a variety of document formats (e.g. DOC, XLS, PDF) to be submitted for faxing and converted to faxable format using a special 'print driver'. The program also handles printing of received faxes and a variety of other custom processing tasks which are better handled independently of the COPIAFACTS program. FFEXTERN processes its own task queues.
Because some document conversion operations can take longer than faxing the resulting document, especially when a customized document conversion is required for each broadcast recipient, larger CopiaFacts systems may have more than one machine (physical or virtual) running FFEXTERN.
The CopiaFacts Client program provides for sending faxes and e-mails from the desktop and receiving faxes to the desktop. The fax transmission and reception are actually performed by the COPIAFACTS server engine: the Client merely interfaces with this application from user seats and displays the status of each person's fax and e-mail operations. The CopiaFacts Client is currently documented in a separate reference manual.
FFVIEWER is a fax viewer program which can display all the faxable formats supported by CopiaFacts. In addition to just viewing faxes, it has the ability to submit the viewed images for faxing or e-mailing; and it can also access the folders into which incoming faxes are received, to review incoming faxes and forward them to the appropriate recipient. The viewer can also be configured on the desktop of an 'approver' to view and authorize faxes before they are transmitted.
The fax viewer is also used to create and maintain fax cover-sheet templates, specifying where variable data is to be inserted on a 'watermark' background image.
The FFBC program is used to launch 'broadcasts' to multiple recipients. It can process fax, e-mail and voice broadcasts, selecting a list of recipient phone numbers or e-mail addresses. This program is typically used for larger broadcasts than can conveniently handled in the CopiaFacts Client program, but it lacks the broadcast job management capability required for operating large-scale broadcasting services, which are the target of the Job Administration subsystem.
FFMERGE, implemented as a special print driver, is a component used principally for 'automation' tasks, where output from a Windows application is to be faxed or e-mailed automatically. The destination fax or e-mail is embedded in the document using a special font, and no user interaction is required to send the fax or e-mail.
JOBADMIN and JOBMON
The JOBADMIN program is the principal means of controlling the CopiaFacts Broadcast Job Administration subsystem. It displays all the clients of a broadcasting service bureau together with all their active jobs, and can perform all administration tasks from setting up new clients to launching, monitoring and controlling jobs. The other essential job administration program is JOBMON: this program monitors active jobs, detects job completion, and initiates end-of-job reporting and accounting tasks.
The CFHWL program (FFHWL for version 7) is the licence and hardware configurator which controls the operations allowed by each CopiaFacts license and specifies the installed hardware.
The COPIAEDIT program is a specialist editor for the CopiaFacts command files described in the next topic. You can also use Notepad or any text editor for these files, but the advantage of COPIAEDIT is that it provides syntax highlighting and direct access to this help file for individual CopiaFacts commands.
For descriptions of other CopiaFacts programs and utilities, please refer to the Programs topic.