Operating the Recording Studio
The touch-tone operator interface for the Recording Studio is different from that in the remainder of CopiaFacts. In CopiaFacts, the interface is usually driven by the program: there is always a prompt for what the program wants, and the program waits for a response and prompts again if it does not get one.
The Recording Studio is driven entirely by the operator. The program only responds when you direct it to. This makes recording voice messages much easier since there is never any pressure to respond to a prompt in a limited time. If you want to clear your throat before speaking you have time to do so without the risk of the prompt timing out before you have spoken.
There are just three command keys for the recording studio:
Key 0 - Information
When you press 0, the Recording Studio will tell you what message you are working with and speak it to you if it already exists. It will normally play one of three messages:
you have not yet selected a message number
you are working with message number .., which has not yet been recorded
you are working with message number .., which is currently recorded as ...
If you do not want to listen to the message at this time, you can press # to stop the playback at any time during the playing of any of the above messages.
If you press 0 within three seconds of ending a message recording, the program will immediately play back just the message you have just recorded, without the introduction shown above. Get into the habit of keying 0 twice as you finish speaking, the first keystroke to truncate the silence at the end of the recording and the second to replay it as confirmation.
Key * - Change message number
Pressing * will cause the Recording Studio to prompt you for a new message number to work with. You will hear the following prompt:
please enter a message number, followed by the # key
Enter the message number followed by the # key. The Recording Studio will then play an information message which will be one of the messages listed above for key 0. If the message reported by the information message is not the one you intended to select, just press * again and re-enter a message number. To end Recording Studio operations, press just the # key to return to the main CopiaFacts menu. Note that the spoken prompt does not mention this option, but the screen message does.
Key # - Start/Stop
The # key is used to start and stop a recording or to stop a playback. If you press # while the program is playing a message to you, it will immediately stop playing the message.
Most of the time, the recording studio quietly waits for a command. When you have used the * key to set the current message number, you can press # at any time to start a recording. The Recording Studio will play a beep. Start speaking the message after the beep and press # again (or any other key) once when you have finished the message. The message will also be terminated by five seconds of silence. The five-second length of the timeout may be overridden by assignment to the MAXSIL system variable. If you try to start recording before you have selected a message number, the system will tell you so by playing the first message listed for above.
If you make a mistake while speaking the message, press # twice in quick succession. CopiaFacts will respond recording canceled, and wait for your next command. The original content of the recording will be restored.
When you have completed all the messages you wish to record, key * # to return to the main CopiaFacts prompt. If you have been using a working directory, copy the messages you have recorded into the appropriate "live" directory.