Document Converter Checklist
By its nature the conversion of multiple document formats for faxing involves setting up a number of separate tasks. The following checklist is intended to assist with provisioning a new installation which requires document conversion capability:
•Does your CopiaFacts license cover Document Converter? The checkbox should be checked in the rightmost column on the CFHWL license page The use of multiple Document Converter nodes may require additional license settings, which will be advised by Copia.
•Has Document Converter been installed? There is a checkbox for this on the initial task list in CopiaServerInstall82xxxx.exe.
•Has the Document Converter Printer been installed? This is the checkbox below the Document Converter Checkbox on the initial task list in CopiaServerInstall82xxxx.exe. Note that the default CVTOPTS value of NQY is set in SERCONF for new installs. With these options, the Document Converter Printer is not required.
•Does "Copia Fax Converter" appear in the WIndows Devices and Printers display (if you installed it)? If not, there may have been a problem with installing: the best advice is to reboot and then reinstall the printer immediately after startup. It should normally be set as the default printer. The printer driver is not needed if you have CVTOPTS set to NQY.
•Is there a $convert_types command in FAXFACTS.CFG? This is normally inserted by SERCONF (screenshot below) for a new install, but can also be set from the FFEXTERN setup dialog for Document Converter. It should show all the document types you wish to, and have the capability to convert. This command causes the COPIAFACTS engine to push an FS file specifying a convertable document to the PREPROC folder for pre-processing by the Document Converter.
•Are the necessary Office and other applications installed? You need to install Microsoft Office to convert Word, Excel and Powerpoint documents, unless you use the $convert_options keywords for Libre Office, in which case you need Libre Office installed. You will require Adobe reader or Acrobat for PDFs unless you use the Internal PDF converter (recommended). For a full list of supported formats, see Supported Document Formats.
•Is FFEXTERN running? This program implements the Document Converter, running CVSINGLE to convert each document. You can use STARTCOPIA to ensure that FFEXTERN is always started with Windows, and OMACHECK to ensure that it stays running.
•Does the FXCVRT pre-process have the right document types? All the checkboxes corresponding to formats you need to convert, and for which you have applications available on the machine should be checked. This should normally be provisioned by SERCONF when you select Document Converter defaults as above.
•Are FS files being pushed to PREPROC? If everything is working, you should see FS files appearing in PREPROC while their documents are being converted, and FFEXTERN will then move them back to a TOSEND folder. The $convert_types command controls this.
•Are FS files accumulating in PREPROC? This is a sign that FFEXTERN is not running, or has no FXCVRT pre-process for Q0, or the pre-process is not configured to handle the documents being specified.
•Still not working? Please run FFTRACE alongside FFEXTERN, and in the FFTRACE File/Applications menu, make sure that CVSINGLE, FFCVRT, and FFEXTERN each have their first three checkboxes checked. You can double-click the application name to toggle this setting. A trace file will be created with the name of the node and an FTx extension (x is a day-of-week number, Sunday=0), usually in the \COPIA\FAXFACTS folder or in C:\FAXTEMP. Viewing this file on-screen, or opening in in TRCVIEW may reveal the problem to you, or if not, please send the file to Copia support.
Please note that if you are using FFBC or Job Administration to generate FS files, the same settings are needed but the processing described may be slightly different: for example an FS file may be launched directly into PREPROC for pre-processing, without the involvement of the COPIAFACTS engine.