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E-MailFacts

Mail Merge to E-Mail

E-MailFacts' Mail Merge lets you e-mail documents directly from a mail merge operation of your favorite word processor. By simply inserting an additional merge field in the form document, you can eliminate printing and stuffing mass mailings and get your message read fast.

How you can benefit from Mail Merge to E-Mail

  • Mail Merge to E-Mail is smart. The e-mail documents are delivered fully-formatted, personalized, and even with attachments, if necessary.
  • Mail Merge to E-Mail is fast. The merge process is handled by the CopiaFacts engine and your documents start getting e-mailed out as soon as they are created.
  • Mail Merge to E-Mail is easy to use. When the program is installed, a print driver is added as a Print option to your workstation. Then simply "print" all of your e-mail mail merges to this "printer".
  • Mail Merge to E-Mail is virus free. All of your e-mails go out as either TIFF attachments or as PDF files. This eliminates the possibility of sending out a virus to your customer base.

Patented Technology

The same patented technology that allows Copia to do Mail Merge to Fax better than anyone else is the basis for your Mail Merge to E-Mail system. The secret is in our patented font shown below:

This font may look a bit awkward, but it sets our mail merge apart from the rest. It simplifies the mail merge process and lets anyone mail merge to e-mail without having to learn how to program.

The process is very simple. When defining the merge fields in your database file, define a merge field as email. Insert this email field into your form document at the very top of the page.

The magic then is in our patented font. Simply format this field as 12 point in the special font we provide (shown above). Then all that is left for you to do is print the mail merge to our print driver and your mail merge to e-mail is off and running.

Fast and Reliable

Because of our patented way of handling the mail merge process, the CopiaFacts engine does not get slower as the mail merge goes on. Other systems can start off fast, but after 500 or a thousand messages, the system slows to a crawl. The E-MailFacts Mail Merge option gives you a system that can keep up with the most demanding e-mail broadcasts.

Combine Fax and E-Mail Mail Merge

Since the mail merge process is handled by the CopiaFacts engine, you are able to combine you fax and e-mail broadcasts into one easy process. If you set up a common merge field that has either a fax number or e-mail address, the CopiaFacts engine will then send the message by either fax or e-mail depending on the entry in that field. This function is great for a "preferred communication" form that allows your customer to decide the best format to receive documents. Find out more about Mail Merge to Fax here.

Pricing and More Information

Mail Merge to E-Mail is included in our Mail Merge package which includes our Mail Merge to Fax option. The patented mail merge font and printer driver is available on the same 32-bit Windows platforms supported by the CopiaFacts WorkStation. The pricing of the mail merge option is based on the number of lines/threads in your system. Please contact Copia or one of our resellers for pricing information.

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Contact the Copia Sales department for more information at 800.689.8898 or click here to request a quote.

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